Revenue protection for service businesses

Find the money your business has already earned-but has not collected.

Recapture Ops brings supplier credits, returnable assets, deposits, contract increases, renewals, documents, and reminders into one secure system.

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No credit card required All three recovery modules included Manage plans and payment through billing
Illustrative recovery dashboard
Outstanding core credits $18,450 12 items require action
Assets currently out 47 6 returns are overdue
Upcoming contract increases $31,400 Projected annual revenue opportunity
Supplier credit overdue$2,875
Contract notice due in 7 days$8,640/yr
Core return confirmed$1,220
Built for businesses that manage parts, equipment, deposits, service agreements, or recurring customer contracts. Repair shopsEquipment dealersDistributorsContractorsRental operationsCommercial service firms
Why businesses lose revenue

Important follow-up work is scattered across invoices, spreadsheets, email, and employee memory.

Recapture Ops creates one accountable workflow so recoverable money does not disappear between the original transaction and the final payment.

01

Recover supplier credits faster

Track every refundable core or supplier credit from the original charge through return, expected credit date, and final confirmation.

02

Reduce asset loss

Know who has each returnable asset, when it is due, what deposit was collected, and whether damage or loss charges apply.

03

Apply contract increases on time

Track fixed, percentage, indexed, and manually approved increases before notice windows or renewal dates are missed.

04

Create clear accountability

Statuses, assigned users, timestamps, audit records, documents, and reports show what happened and what requires action next.

05

Replace fragile spreadsheets

Move critical deadlines and financial follow-up into a multi-user platform without replacing your accounting or field-service software.

06

Measure recovered value

Dashboards and reports separate outstanding exposure, expected recovery, confirmed recovery, overdue assets, and future contract opportunity.

One platform, three modules

Start with the revenue leak costing you the most.

Every plan includes all three modules, so your team can expand without purchasing a second application or maintaining separate user accounts.

CC
Module 1

Core-charge and supplier-credit recovery

Track refundable charges from supplier invoice through physical return and final credit memo.

  • Supplier, customer, work order, invoice, and part details
  • Return deadlines, carrier, tracking number, and proof documents
  • Expected, partial, missing, and confirmed supplier credits
  • CSV import, overdue reports, and recovery totals
Primary outcomeRecover cash already paid to suppliers.
RA
Module 2

Returnable asset and deposit tracking

Control reusable assets that leave your location and must return from a customer, crew, or jobsite.

  • Unique asset records, serial numbers, values, locations, and QR labels
  • Customer checkout, due dates, deposits, and daily charges
  • Condition-out, condition-in, damage, loss, and return history
  • Overdue alerts and open-asset reports
Primary outcomeReduce replacement cost and uncollected deposits.
CI
Module 3

Contract price-increase and renewal tracking

Turn contract terms into scheduled actions before pricing and notice opportunities expire.

  • Fixed-percentage, fixed-dollar, index-based, and manual increases
  • Increase dates, renewal dates, notice periods, and cancellation windows
  • Current invoice comparison and missed-revenue calculations
  • Customer notice generation, history, and encrypted contract storage
Primary outcomePrevent contracts from remaining at outdated prices.
Simple implementation

Begin without replacing your current systems.

Recapture Ops is designed to operate beside your accounting, repair, rental, or field-service software.

1

Create or import records

Enter records manually or use CSV imports to bring in core charges, customers, suppliers, assets, and contract details.

2

Assign dates and evidence

Add return deadlines, expected credit dates, renewal terms, deposits, tracking numbers, and supporting documents.

3

Work the action list

Use dashboards, reports, and scheduled reminders to identify records that need attention before money is lost.

4

Confirm recovery

Record supplier credits, asset returns, charges, notices, and contract increases so recovered value can be measured.

Security built into the foundation

Protect financial records, documents, and customer activity with business-grade controls.

Security is not an add-on plan. The application includes safeguards across authentication, authorization, data access, uploads, billing, and audit history.

Discuss your security requirements
Email multi-factor authenticationMFA challenges, expiring codes, attempt limits, and revocable server-side sessions.
Role-based tenant isolationOwner, Administrator, Manager, Staff, and ReadOnly permissions with company-scoped data access.
Encrypted document storageUploaded proof and contract documents are validated, encrypted, authenticated, and stored outside public web access.
Application protectionsCSRF validation, parameterized SQL, secure cookies, account lockout, rate limiting, and security headers.
Audit and payment controlsActivity logs plus Stripe-hosted Checkout, Customer Portal, and signed webhook processing.
Designed for practical operations

A strong fit wherever valuable items, credits, or recurring agreements require follow-up.

Heavy truck and equipment repairCores, parts returns, supplier credits, and customer equipment.
Generator and equipment dealersCore returns, loaner assets, service agreements, and renewals.
Commercial kitchen serviceParts credits, reusable equipment, and recurring maintenance contracts.
Electrical and industrial distributionCable reels, containers, deposits, supplier credits, and contract pricing.
Rental and reusable-container operationsCheckouts, deposits, due dates, condition, damage, and loss.
Commercial service contractorsRecurring agreements, pricing escalations, renewal notices, and customer records.
Transparent pricing

Every plan includes all three recovery modules.

Start with a 14-day free trial. Select the plan that matches the number of people responsible for recovery and follow-up.

Starter
$49/month

For a small office or owner-led recovery process.

  • Up to 3 users
  • All three recovery modules
  • Dashboards, reminders, and reports
  • CSV imports and exports
  • Secure document uploads
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Most popular Business
$149/month

For a team sharing responsibility across departments or workflows.

  • Up to 15 users
  • All three recovery modules
  • Role-based access and audit history
  • Automated email reminders
  • Stripe or manual-invoice billing
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Professional
$249/month

For larger teams or higher-volume recovery operations.

  • Up to 50 users
  • All three recovery modules
  • Manager, staff, and read-only roles
  • Higher-volume team access
  • Centralized records and evidence
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About Recapture Ops

Purpose-built to close the gap between "money expected" and "money received."

Most businesses already have accounting software, service software, and spreadsheets. The problem is that small but valuable follow-up workflows often fall between those systems.

Recapture Ops focuses on those overlooked workflows. It gives teams a structured place to record the original obligation, the next required action, the supporting evidence, and the final financial result.

The platform is intentionally practical: it can begin with manual entry and CSV imports, then grow with your process without requiring a complete software replacement.

Frequently asked questions

What to know before starting.

Have a more specific workflow? Use the contact form and describe what your team currently tracks.

Do we need to replace our accounting or field-service system?

No. Recapture Ops can run beside your current systems. Start with manual entry or CSV imports and use it specifically for recovery workflows, deadlines, evidence, and reporting.

Does the free trial require a credit card?

No. The owner account begins with the configured free-trial period. A paid plan is selected later through the billing page.

Are all three modules included?

Yes. Starter, Business, and Professional plans include core credits, returnable assets, and contract increases. The main plan difference is the number of authorized users.

How are online payments handled?

Paid subscriptions use Stripe-hosted Checkout and Stripe's Customer Portal. Payment methods depend on what is enabled in the connected Stripe account. Manual billing requests are also supported.

Can we import existing spreadsheets?

Yes. The application includes CSV import workflows and protected exports. Data should be reviewed during onboarding so source columns and statuses are mapped consistently.

Does the software guarantee a specific recovery amount?

No. The platform improves tracking, reminders, documentation, and accountability, but actual credits, returns, fees, and contract increases depend on your agreements, records, customers, suppliers, and internal follow-up.

Ask a question

Tell us where revenue is slipping through your current process.

Describe the records you track today and the type of recovery you want to improve. We can discuss fit, onboarding, pricing, or a focused pilot.

Data and onboarding questionsDiscuss CSV imports, users, documents, reports, and existing processes.
Partnership opportunitiesAsk about reseller, consultant, or industry-specific deployment opportunities.
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Ready to improve recovery?

Put every credit, asset return, and contract increase on an accountable action list.

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